Virtual data rooms for Florida firms

The firms that share confidential documents in Florida

County Business Patterns counted 645,575 employer establishments in Florida in 2023. Per person, among the 50 states and DC, Florida comes 4th for offices of real estate agents and brokers, at 92.3 per 100,000, 4th for accounting, tax, bookkeeping and payroll firms, at 56.4, and 17th for securities and investment firms, at 38.5. Its 17,261 law offices, 75.4 per 100,000, rank 3rd.

These are mostly small businesses. 12,975 of the state's law offices and 7,276 of its securities and investment firms have fewer than five employees.

• Offices of lawyers: 17,261
• Accounting, tax preparation, bookkeeping and payroll services: 12,917
• Securities and investment firms: 8,818
• Corporate and regional managing offices: 2,076
• Offices of real estate agents and brokers: 21,144

What sets Florida's metros apart

Against the national mix, Miami runs heaviest in transportation support services: 2,645 establishments, 2.0 times the share you would see across the country; wholesale agents and brokers (1,509, 1.6 times) and professional, scientific and technical services (40,122, 1.5 times) come next.

Real estate is the sector that most marks out Orlando, at 5,568 establishments and 1.4 times the national share; rental and leasing (684, 1.4 times) and couriers and delivery (205, 1.4 times) come next.

Tampa's business mix leans furthest toward insurance, with 2,675 establishments at 1.4 times the national share; real estate (5,895, 1.3 times) and professional, scientific and technical services (13,859, 1.3 times) come next.

Florida's thirty-day breach clock

Florida's rule is Fla. Stat. § 501.171, Security of confidential personal information, and it sets a 30 day deadline for individuals and a separate notice to the Department of Legal Affairs.

The 30 days for individuals can move only through a delay authorized under paragraph (b) or a waiver under paragraph (c) of the section.

• Individuals: As expeditiously as practicable and without unreasonable delay, but no later than 30 days after the determination of a breach or reason to believe a breach occurred
• Department of Legal Affairs (Attorney General): Notice of any breach of security affecting 500 or more individuals in Florida
• Department timing: Within 30 days, with 15 more days for good cause
• Harm exception: Available after an appropriate investigation and consultation with law enforcement
• Encrypted data: Encrypted, secured or otherwise unusable information is outside the definition

What a ShareAndGo room gives a Florida team

For documents you share through ShareAndGo, the activity log records every view and download, and watermarked view-only pages carry the reader's email address and the date.

The watermark is set per room and is on from the start. Readers prove their email with a six-digit code, and none of them needs an account. Each group sees only its own folders, so the people who could have seen a file are known in advance. The chained log of views, uploads, downloads, invitations and changes exports as CSV for anyone writing up what happened in a room.