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OneDrive is great for storing and syncing your own files. When you share confidential documents with outside parties, a purpose-built data room puts audit trails, watermarking, link expiry and NDA gating in one place.
OneDrive is the file layer of Microsoft 365. It works across web, desktop and mobile, uploads files up to 100 GB, pulls in shared files from Teams and SharePoint, and brings Copilot to your documents for summaries and comparisons.
ShareAndGo sits outside that estate on purpose. It is where you put the documents a buyer, lender, auditor or examiner is allowed to read, for as long as the process lasts, and nothing else.
If the people reviewing your documents are colleagues or a long-term partner inside your Microsoft 365 policies, OneDrive sharing is fine. If they are outside parties in a sale, financing or examination, ShareAndGo keeps them in a separate room with group folders, stamped view-only pages, Q&A and a full audit trail.
| Feature | ShareAndGo | OneDrive, as reviewed Nov 2, 2026 |
|---|---|---|
| Purpose-built data room | Yes Rooms, folders, access groups | No General file storage & sync, per its site |
| Tamper-evident audit trail | Yes SHA-256 hash-chained, exportable | Audit log Purview audit log, kept 180 days in Audit (Standard) (longer in Audit (Premium)), exportable |
| Dynamic per-viewer watermarking | Yes Stamped with the reader's email address and the date | With set-up Needs encrypted sensitivity labels, in supported Office apps |
| No-download / view-only mode | Yes View-only stamped pages | Work accounts View-only links can block download on work accounts |
| Link expiry & revocation | Yes Per-recipient, time-limited | Yes Available (M365 config) |
| External sharing | Yes Invited recipients never count toward your plan | Yes Outside recipients without a Microsoft account verify with an emailed code |
| Q&A workflow for due diligence | Yes Threaded, assignable | Not described on the pages reviewed |
| Role | A room per external process | Microsoft 365 file storage and sharing, per its site |
| Sharing | Group invitations with folder lists and end dates | Sharable links with expiring access and configured policies |
| AI | Summaries, tags, suggested folders, Claude and ChatGPT connectors | Copilot summaries, comparisons and audio overviews |
| Admin controls | Room and group defaults, session timeouts | Sync reports, sensitivity labels and migration tools |
| Recovery | Recycle bin before deletion | Recovery from accidental deletion or malicious attacks |
| Outside readers | View-only stamped pages; no account | Recipients of shared links |
| Large files | Folders dragged in with structure kept | Uploads up to 100 GB, per its site |
Inside a Microsoft 365 organization, OneDrive is the natural home for work files. It runs on web, desktop and mobile, syncs libraries, accepts uploads up to 100 GB and connects to files shared in Teams and SharePoint. Its new sharing link is meant to cover every access level with one link, and integrations can grant expiring access and follow the policies your administrators configure.
Administrators get sync reports, sensitivity labels and migration tools, and OneDrive can recover files after accidental deletion or a malicious attack. Copilot works directly with your files, summarizing, comparing or turning them into audio overviews.
OneDrive's sharing model is built around your organization's identity and policies. Outside parties in a transaction are not part of that, and you do not want them to be. ShareAndGo gives them a separate room that holds only what you choose to disclose.
Your own team signs in through MyAndGo, and Microsoft sign-in is one of the options, with two-step verification and session timeouts you control. Outside readers never need an account: they enter with a six-digit code sent to their email. Each organization is a group that sees only its folders, and view-only documents are rendered as pages stamped with the reader's email address and the date.
Because the room is dedicated to the process, everything about the process is in it: the Q&A, the request list of documents still owed, and a chained audit log of every action that you can export when the work ends.
Teams that need to disclose documents to outside parties without bringing them into the Microsoft 365 tenant, with group isolation, view-only stamped pages, Q&A, request lists and an exportable audit log.
Microsoft 365 organizations that want work files synced across web, desktop and mobile, governed by administrator policies and sensitivity labels, with Copilot summarizing and comparing documents.
Working files stay in OneDrive. Buyers see a curated room in ShareAndGo, each in its own group.
The funder's list of required documents becomes a request list, and the grantor reads view-only pages.
The lender's analyst gets an invitation with an end date matched to the credit timeline.
Counsel discloses a defined set of records, with every view recorded in the audit log.
Set it up in under 5 minutes.
ShareAndGo answers each with groups, per-group controls, the chained audit log, Q&A and request lists.
Many Microsoft 365 firms keep OneDrive and SharePoint as the system of record and use a data room only for the weeks a process is live. Your team can sign in to ShareAndGo with Microsoft through MyAndGo, so nobody needs another password, while outside readers stay outside your tenant entirely. When the process ends, the room's ZIP export and audit log go back into your own records.
