ShareAndGo vs SharePoint: Microsoft's content backbone, and a room built for people who are not on your network.

When to keep SharePoint, when to add ShareAndGo

You don't have to choose. Many firms keep SharePoint for internal collaboration and use ShareAndGo for the external-facing rooms where audit trail and recipient controls matter.

SharePoint wins for

• Internal document libraries
• Document co-authoring across the team
• Integration with Teams
• Long-term records management under M365 retention
• Internal policies, team sites and the intranet
• Organization-wide search and Copilot over company knowledge

ShareAndGo wins for

• External tax-audit or due-diligence rooms
• Recipients who shouldn't have to become guests in your Microsoft directory
• A tamper-evident audit trail you can export
• Spinning up a room in minutes without IT involvement
• A sale, raise, financing or examination with outside parties
• Any process where outsiders must never touch your Microsoft 365 tenant

The short answer

SharePoint is the right place to manage your company's content and run internal collaboration. When you need to disclose documents to a buyer, investor, lender or examiner, a ShareAndGo room keeps them out of your intranet entirely and gives you tools for the process: groups, Q&A, request lists and an exportable audit trail.

Where ShareAndGo fits

Extending a SharePoint site to a bidder means bringing an outsider into the environment that holds everything else you own, and configuring policies so they see only one corner of it. A data room avoids that problem by holding only what you choose to disclose.

A ShareAndGo room can be ready the same day if your documents are already in folders. Each outside organization becomes a group, sees only its own folders and never learns the others exist. Readers enter with a six-digit code, with nothing to provision in your directory. Watermarked, view-only pages carry each reader's email address and the date.

Then the room runs the process: Q&A with assignment and priorities, request lists from pending to provided, virus scanning on every upload, and a chained audit log. When it ends, export the room with a PDF and CSV index and remove access.

Four US situations

A health system acquiring a clinic group

The acquirer's internal work stays in SharePoint. The seller's disclosure happens in a ShareAndGo room with a group for each adviser.

A venture-backed company raising a round

Investors get a room with NDA acceptance before entry on Professional or Business, and their questions go into Q&A.

A REIT selling a portfolio

Buyers see leases and rent rolls as view-only pages with end dates on their invitations.

A law firm in a commercial dispute

Opposing counsel reads a defined set of records, and the audit log records every page opened.

Questions to ask before extending SharePoint to outsiders

• Will the outside party gain any view of other sites, people or content in your tenant?
• Who in IT must configure and later remove their access?
• Is there one record of everything they opened for this process?
• Where will their questions and your answers live?
• How will you collect documents you do not yet have?

A ShareAndGo room avoids the first two questions entirely and answers the rest with its audit log, Q&A and request lists.