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Dropbox solves file sync. ShareAndGo solves confidential sharing, with the audit trail and recipient controls that file-sync products aren't built around.
The place your files live, and the place you show them to a buyer.
Dropbox is a file store many teams already rely on. Its business plans combine storage and backup with file recovery, password protection, watermarking and viewer history, plus Transfer for large files, PDF editing, e-signatures and Replay for video review.
A sale, financing or examination asks something different of your files. ShareAndGo is built for that moment, when outsiders need to read a defined set of documents under your rules and you need a record of what they saw.
Keep using Dropbox for the daily work of your team. When a buyer, lender, investor or IRS agent needs access to a curated set of records, a dedicated room in ShareAndGo gives you groups, view-only pages with personal watermarks, Q&A, request lists and an audit log built for that purpose.
| Feature | ShareAndGo | Dropbox, as reviewed Nov 2, 2026 |
|---|---|---|
| View-Only Without Download | Yes, rendered pages; the file itself stays put | Partial, view-only links with downloads off; link settings don't apply to people added directly |
| NDA Gating | Yes, NDA acceptance before entry | Via DocSend, available in DocSend, sold separately |
| Per-Recipient Watermarking | Yes, email + date on every view | Watermarking listed among business security features |
| Structured Data Room Layout | Yes, folders + Q&A + access tiers | Dropbox DocSend, sold separately |
| Email-First Access (no Dropbox account) | Yes, six-digit code sent to their email | Yes, view links need no account; editing does |
| Built for | Outside parties in a time-bound process | Your team's everyday storage, sharing and collaboration |
| Sharing method | Invitations into groups with folder lists and end dates | Shared links with tiered file permissions, and Transfer |
| Who viewed what | SHA-256 hash-chained audit log of views, downloads, invitations and changes | Viewer history |
| Deal workflow | Q&A and request lists | PDF editing and eSignature |
| Large files | Folders dragged in with structure kept | Transfer for delivering large files |
Dropbox is excellent at the thing most businesses do all day: storing files and sharing them with colleagues and clients. Business plans start with a large pool of storage and backup and add the security features a growing company needs, including file recovery, password-protected links, watermarking and viewer history.
It also covers adjacent jobs well. Transfer moves large files without email attachments, shared links can carry tiered permissions, PDFs can be edited in place, contracts can be sent and signed, and Replay speeds up feedback on video. For a company that wants deal-style tracking, Dropbox also owns DocSend, which adds data rooms called Spaces.
Running a sale out of shared folders works until it does not. A link gets forwarded. A buyer's analyst sees a folder meant only for the lender. Someone downloads the cap table. Nobody can say afterwards exactly who opened which file. Those are the gaps a data room exists to close.
In ShareAndGo, each outside organization is a group that only sees the folders you assign to it, and anything else is hidden rather than shown as locked. People enter by entering a six-digit code sent to their email address. With view-only access, documents arrive as rendered pages stamped with their email address and the date, so the file itself stays put.
The room also carries the conversation. Questions go into Q&A, where they are assigned and answered once. Request lists track every document still owed. When it is over, you export the room with its folder structure and an index, download the audit log and revoke what is left.
Dropbox is great at what it was built for. Confidential external sharing isn't that thing, and trying to use it as one quietly compounds risk.
The team builds its materials in Dropbox. When funds move to diligence, a ShareAndGo room with a group per fund keeps their access separate and their questions in Q&A.
Sharing a Dropbox folder with a competitor's team is risky. A room with view-only, watermarked pages and an audit log suits that sale better.
The lender's checklist becomes a request list, and the landlord's accountant uploads through a public link without seeing anything else.
Records go to the other side as view-only pages with an end date, and the audit log shows exactly what was opened.
Dropbox suits any team that wants storage, backup, file sharing, PDF editing, e-signatures and video review in one familiar place. ShareAndGo suits the moments when outsiders must review a defined set of documents under your rules, with a complete record.
A ShareAndGo room answers each of those by design: groups, Q&A, request lists, invitation end dates and the chained audit log.
Audit trails, NDA gating, AI search
The enterprise VDR alternative
Data room controls
A data room vs cloud storage
Self-serve
Self-serve signup
NDA gating, watermarks and Q&A
Data-room controls with no IT setup
AI-native
A data room with AI
Built-in AI
M&A rooms
ShareAndGo vs every VDR
A room from setup to close.
