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Box is a horizontal cloud storage platform priced per user. ShareAndGo is a virtual data room priced per workspace, purpose-built for professional services teams sharing documents with clients, auditors, and counterparties.
Box charges per user, minimum three users. ShareAndGo charges per workspace.
Box is where many companies keep their working files. It describes itself as AI-powered content management, workflow and collaboration, with Box AI, e-signatures, no-code workflows and more than 1,500 integrations, and it markets a virtual data room use for M&A.
ShareAndGo does one thing. It gives an outside party a controlled view of a defined set of documents for the length of a process, records everything they do, and then closes cleanly. The question is whether your deal needs that separation.
If your company already runs on Box, your IT team manages it, and the counterparty is comfortable working inside it, Box can host a deal. If you want a room built only for outside parties, with view-only pages, recipients who enter with an emailed code, Q&A and request lists, ShareAndGo is the dedicated tool.
| Feature | ShareAndGo | Box, as reviewed Nov 2, 2026 |
|---|---|---|
| Pricing model | Yes Flat per workspace | No Per user, 3-user minimum |
| Bring-your-own-AI (Claude / ChatGPT) via MCP | Yes Native MCP server, every plan | Yes Box MCP server for Claude and ChatGPT |
| Multi-step AI agents | Yes MCP write tools on every plan | Enterprise Plus+ Box Agent from Enterprise Plus |
| AI usage cost | Yes Use your own AI subscription | AI Units A monthly AI Units allowance on Enterprise plans, more at extra cost |
| Email-first guest access (no account) | Yes 6-digit code, no account needed | Partial Collaborators need a Box account; open links don't |
| E-signature | Not a signing tool | Yes Box Sign included; unlimited requests |
| Storage per workspace | No 5GB / 50GB / 250GB | Yes Unlimited (Business+) |
| What it is | A data room | An enterprise content platform with a data room use case |
| Permissions | Group folder access; anything else hidden | Seven granular permission levels, download restrictions, hidden collaborators |
| AI | Reading, tagging, summaries and Claude and ChatGPT connectors | Box AI using models from OpenAI, Anthropic and Google |
| Diligence tools | Q&A and request lists inside each room | Folders per deal stage and workflow automation with Box Relay |
| Closing out | Export the room as a ZIP with an index, then clear it | Retention and disposition features |
| Governance | Chained audit log, CSV export | Retention policies, disposals and legal holds |
| File previews | Rendered, stamped pages for view-only readers | Over 120 file types in the browser, per its site |
Box's own agent, Box Agent, comes with Enterprise Plus. Box also connects to Claude and ChatGPT through its MCP server.
ShareAndGo speaks the Model Context Protocol natively. Connect your existing claude.ai or ChatGPT subscription as a custom connector. Your AI gets read access by default, optional write access on opt-in, all gated by per-room owner consent. The same multi-step agent capability is on every ShareAndGo plan.
Box is a platform, and its data room story borrows that strength. Its virtual data room page describes a folder for each deal stage with bidder-specific documents, seven granular permission levels, restricted downloads, disabled commenting, watermarking and the option to hide collaborators from one another. Previews cover more than 120 file types in the browser.
The extras are real. Box Sign is built in with unlimited sign requests, Box Relay automates workflows from templates, Box Shield is described as detecting and preventing breaches in real time, and Box AI can call on models from OpenAI, Anthropic and Google. For a company that already stores everything in Box, a deal folder sits next to the rest of the work with no new vendor to approve.
A content platform is designed around your own staff. A data room is designed around strangers: a buyer's accountants, a lender's analyst, opposing counsel. That changes the defaults.
In ShareAndGo every outside organization is a group, sees only its folders, and never learns the others exist. People enter by clicking the invitation and typing a six-digit code sent to the same address, so there is no account to provision and nothing to install. View-only documents are rendered as stamped pages, and the invitation itself carries an end date you can extend or revoke.
The work of diligence lives inside the room rather than in email. Reviewers post questions in Q&A, you assign and answer them, and request lists track every document you still owe. When the process closes you export the room with its folder structure and a PDF and CSV index, download the audit log, and delete what you no longer need.
Using a company content platform for a transaction is common, and it can work. The questions to ask before you do are mostly about separation and record keeping rather than features.
In a platform that holds everything your company owns, the deal folder sits beside HR files, contracts and board papers. Box offers seven granular permission levels and the option to hide collaborators, which helps. A dedicated room removes the question, because it holds only what you chose to disclose.
Box lists unlimited external collaborators on its Business plans. Outside users still interact with your Box environment. ShareAndGo recipients click an invitation and enter a six-digit code sent to their email, and never need an account.
Box offers retention, disposition and legal holds on content. ShareAndGo gives the process its own chained audit log of every view, upload, download, invitation and change, exportable as CSV, and an export of the room as a ZIP with a PDF and CSV index.
If your company runs on Box and the target's documents arrive into your environment, Box is a natural home for buy-side work, with Box AI to summarize and extract data from contracts.
The seller wants several buyers in, each kept apart, each reading watermarked pages with downloads off. A ShareAndGo room with a group per buyer handles that without exposing the company's wider file store.
Leases and rent rolls go to qualified buyers for a few weeks. A room with invitation end dates and a request list for buyer questions is simpler than extending a corporate content platform.
Counsel wants view-only disclosure and an exportable record of access. ShareAndGo's legal matter template, groups and audit log suit that exchange, while the firm's working files stay in its own platform.
Box suits companies that want one platform for all their content, with AI, e-signatures, workflow automation, more than 1,500 integrations and governance features such as retention and legal holds, and that are comfortable bringing deal counterparties into that platform.
ShareAndGo suits firms that want a separate, single-purpose room for each outside process, where the people invited never count toward the plan, documents can be shown as stamped pages rather than files, and Q&A and request lists live alongside the documents.
Box's own virtual data room page suggests a parallel structure: a folder for each deal stage with bidder-specific documents, bidders invited into those folders, and permission levels set per collaborator. The difference is where that structure lives.
In ShareAndGo, no. A buyer's analyst clicks the invitation, enters a six-digit code sent to the same address and lands in the room. Nothing is installed and there is no password to reset in the middle of diligence.
That depends on the room's settings and the group you are in. The seller can allow downloads for the buyer's lawyers and keep the accountants on view-only pages, each stamped with the reader's email address and the date.
Into the room's Q&A, where the seller assigns each one, sets a category and priority, and publishes the answer to everyone who should see it.
Request lists show each requested item and its status, from pending to provided, so both sides can see what is still outstanding.
What a ShareAndGo room includes.
The enterprise VDR alternative
Data room controls and flat pricing
A data room vs cloud storage
Self-serve
Self-serve signup
NDA gating, watermarks and Q&A
Data-room controls with no IT set-up
Per-recipient watermarks and NDA gating
AI-native, flat pricing
A data room with AI
Flat pricing, built-in AI
M&A rooms, flat pricing
ShareAndGo vs every VDR
Tax audit, DD, legal, fundraising
